Data Protection is the fair and proper use of information or data about people. It’s part of everyone’s basic right to privacy.
Personal data means information about living persons who could be identified directly from the details or where someone could be identified when those details are used with other information.
Personal information includes things like; your name, your address, a photo, your date of birth, an email address or posts on social media.
We collect your personal information so we can plan and organise activities, so we are able to:
- to contact you about your participation in a New Stages activity
- to fulfil orders for products/services or to process invoices and receipts
- to respond to any contact you have had with us
- to ensure up to date information in case we need to contact someone if you are unwell.
Do you have to provide personal information to us?
It would be impossible for New Stages to maintain relationships with volunteers, suppliers, businesses and other partners without a certain amount of personal information from you. But we will only ask for the information which is necessary and we ask you to give that to us yourself so you are in charge of the accuracy. We will also ask for your consent to process the information.
In this Privacy Notice we mention the word ‘processing’ a lot. We ‘process’ personal information when we collect it; record it; store it; use it; update it; delete it or share it.
How long do we store your data for?
We keep your personal data for 3 years. Most information will be stored electronically and will only be accessible to a limited number of people. A standard email will be sent every 2 years asking if you want to remain on our contacts lists if not your data will be deleted. Paper copies of any data will be shredded on expiry or after 2 years. NB All documents will be stored securely.
We will not pass your personal information onto anybody else.
New Stages will not sell or pass your data to third parties for marketing purposes.
Access: You can ask us for copies of your personal information.
You can ask us to change information you think is inaccurate or to ask us to complete information you think is incomplete.
Erasure: You can ask us to delete your personal information in certain circumstances. NB: once your photograph is in the public domain e.g. on social media or in a publication it may not be possible to remove it
Restriction: You can ask us to restrict the processing of your data in certain circumstances.
Object to processing: You can object to some aspects of processing, unless it is required as part of our public or legal duty e.g. safeguarding or reporting a crime.